STANDING
RULES (Revised November 2006)
1.
Annual
membership dues, as recommended by the Board of Directors, will
be:
a.
Presented to
the general membership for approval during the annual Fall meeting
in
November.
b. Dues will not be prorated for a new
member or a previous member rejoining WSWPLA any time after March
1st. Payment of full
dues will be required.
c.
Club dues
must be paid in full before their members are eligible to play in any WSWPLA
tournament.
d.
The annual
Association dues are $50.00 for each member club.
1.
Any returned
check to WSWPLA will result in a $10.00 charge.
2.
Any member
of a member club may attend meetings of the Executive Board. They will not have voting privileges,
but may participate in discussions at the discretion of the
President.
3.
The club
hosting the State Championship will be given up to $800 to help defray
costs. A budget must be submitted
to WSWPLA President by May 1st for Executive Board approval of
proposed expenses.
1.
Rules of
competition and the Championship shall be reviewed each year by the Executive
Board and changes made accordingly before the beginning of the playing season.
2.
To play in a State Tournament, the USGA
index may be over 40.0, but the player must play to a
40.0.
3.
Juniors who
meet the all requirements may play in State Tournaments (Jrs = 17 years and
under).
4.
A
5.
All
competition shall be in accordance with USGA Rules of Golf with such local rules
as may be adopted and approved by the Association.
6.
The USGA
system of handicapping and course rating shall govern.
a. The
Tournament Pairing Program will be used to adjust the differential index
according to GHIN revision dates.
b. The index
differential will be used to determine divisions in all
competitions.
7.
Tournaments
shall be scheduled monthly from April through October, with the exception of the
month of the Championship.
8.
Entry fees
shall be approved by the Executive Board annually and collected by the
Tournament Director.
9.
Caddies are
allowed at all WSWPLA events and must be registered at the Pro Shop. The player is responsible for the
conduct of her caddy. The minimum
age of the caddie will be determined by the local club rule. If no such rule exists, the caddie must
be at least 15 years old or be in the Evan’s Scholarship program.
10. Substitute
entries are allowed at the discretion of the Tournament Director in monthly
tournaments only.
11. Summer rules
shall be applied at all competitions as conditions allow. Those conditions will be determined by
the Tournament Director, Rules Chair, President, course Pro and head
Greenskeeper.
12. In the event
the field has to be limited for a
tournament, entrants will be eliminated by a blind draw without regard to flight
status. Entrants can only be eliminated once per three (3) consecutive seasons.
Executive Board members and Club Trustees are exempt from the draw. Any entrant eliminated from a monthly
tournament will be eligible for the following State Championship.
13. In the event a
tournament’s field overfills with Executive Board Members, Trustees, and
previously eliminated players, elimination will be by blind draw with exception
to the Executive Board Members and the previously eliminated players during the
current tournament season.
14. An entrant who
was not eliminated by the blind draw but volunteers her spot to another entrant
who was eliminated will be given the three year exemption from
elimination.
15. For the State
Championship tournament, entrants will be eliminated from the highest to the
lowest differential in the case of an overfilled field.
16. The
conforming ball rule will be in effect.
(see USGA Rule 5-1)
17. Players must
be present and ready to play at assigned location and tee time, or be
disqualified. USGA Rule # 6-3a
shall govern.
18. In monthly
tournaments, ties within each flight will be paid equally.
19. In the State
Championship tournament, there will be a playoff to break all ties. The Tournament Pairing Program will not
be used as the Championship tie breaker, unless there is not enough daylight to
complete the playoff.
20. Measuring
devices for the purpose of distance measuring only will be allowed at all
tournaments. The distance provided
by these devices is considered public knowledge and may be shared with other
contestants.
1.
Checks will
be made out to each women’s club and sent to the Trustee.
2.
Each club
will be responsible for disbursement of winnings.
3.
The field of
contestants shall be divided into flights as evenly as possible and awards made
according to a schedule approved by the Executive Board.
4.
No
participant shall win more than one award at each
tournament.
5.
An annual
trophy shall be awarded to the overall low net and overall low gross of the
field for the year and presented at the Fall Luncheon.
6.
Any member
achieving a hole-in-one or an eagle while participating in a State tournament
shall be presented with a recognition award at the Fall
luncheon.
7.
A perpetual
trophy will be presented each year at the Fall luncheon to the club with the
most winnings.
Suitable attire must be worn at all times. Cutoffs, short shorts, tank tops, halter tops, and bare midriff tops are not allowed. Shoes must be worn at all times. Any violation of these dress codes is basis for disqualification from that day’s tournament play.
Following competition, each contestant will assume responsibility for:
1.
Signing and
having her scorecard attested, and turning into the Scoring
Chairperson.
2.
Score
Falsification – in the event of score falsification, the contestant will be
disqualified.
3. All scores will be entered into
the Tournament Pairing Program and posted online directly to GHIN.
1. Eligibility:
a.
Player must
be a member in good standing of a WSWPLA member club.
b.
Player must
have participated at least three times in her own club’s
competitions.
c.
Player must
have participated in or have been eliminated from at least one monthly
tournament in the year prior to the current Championship. The year of eligibility begins
immediately following the previous year’s Championship tournament and ends at
the entry deadline date of the current Championship
tournament.
2. Winners in all flights shall
be decided by a three day 54-hole stroke play at scratch. All entrants in the State Championship
will be seeded in flights according to their differentials and index. Players with the lowest gross scores,
from the entire field, after the second day of the competition will be paired
together on the final day.
3. The State Gross Champion will be the
player with the lowest total gross score from the three days of competition,
regardless of the flight in which she is seeded. The Runner-Up of the field will be the
player with the second lowest gross score from the three days of
competition.
4. The winners in each flight will be
computed by totaling the scores of the three days of competition. Trophies will be awarded to 3 places in
each flight.
5. In the event of ties on the
third day of the Championship for any awarded place of any flight, a sudden
death playoff will determine the winner.
Players must be available for possible playoffs as soon as the
scorekeeper determines a playoff.
If weather or daylight does not permit a playoff, the Tournament Pairing
Program will automatically break the tie using the USGA rules (see section
B19).
6. The USGA stroke play rules
shall govern play. WSWPLA’s local
rules as posted or printed must also be observed.
7. Power carts are
allowed. Caddies are allowed per
eligibility and rules of competition.
8. Players must be present and
ready to play at assigned tee time or be disqualified. USGA Rule # 6-3a shall
govern.
9. Daily lap prizes for low
gross and low net will be paid in each flight down to three places, including
ties.
10. The Champion shall receive a
championship trophy and receive one year’s possession of the perpetual trophy
bowl and the Eda Squire trophy tray.
All other championship flight winners shall receive trophies. Trophies shall be of equal value for
each flight.
11. All rule disputes must be taken to the
Rules Committee. If in doubt during
play, proceed under USGA Rule 3-3.
The Rules Committee shall consist of the Tournament Director, Assistant
Tournament Director, Scoring Chair and Rules Chair.
1. PRESIDENT
a.
Preside at
all meetings and be familiar with ‘New Robert’s Rules of
Order’.
b.
Appoint all
Standing Committee Chairpersons and Special Committees, except as may be
otherwise stated in the Constitution or herein.
c.
Keep the
Vice President informed of all matters pertaining to the business affairs of the
Association.
d.
Be an
ex-officio of all Committees except the Nominating
Committee.
e.
Along with
the Treasurer and past President, present a proposed annual budget for approval
by the Executive Board.
f.
Prepare all
meeting notices with the Secretary and see that they are sent out two weeks
prior to the meetings along with a proposed agenda. Request input for the
agenda.
g.
Appoint an
Audit Committee consisting of three (3) members to audit financial accounts of
the Association upon completion of the fiscal year.
h.
Appoint a
Nominating Committee Chairperson by August 1st.
i.
Call Board
meetings when necessary.
j.
Select and
notify the host club to host the Championship in three years. Discuss the upcoming year’s championship
with the Club Captain and the club pro by September
1st.
k.
Send thank
you notes to Championship Club Pro, Championship Club Trustee and Tournament
Director.
l.
Purchase
gift for the Tournament Director and present at the Fall
luncheon.
m. Keep
President’s notebook up to date.
n.
Prepare year
end annual report to pass on to the incoming President, and submit one copy to
the Secretary.
n. Records must be retained for 3
years.
2. VICE
PRESIDENT
a.
Perform
duties of the President in her absence.
b.
Assume the
position of President should the President’s position become
vacant.
c.
Attend all
Association meetings.
d.
Attend the
draw as needed and assist scoring at tournaments as
needed.
e.
Serve as
Membership Chair for recruitment of new member clubs.
f.
Assist the
President with the appointment of committee chairs for the new
year.
g.
Purchase a
gift for the President and present at the Fall luncheon.
h.
Write a
yearend report and submit one copy to the Secretary and file one copy in your
notebook.
i. Records must be
retained for 3 years.
3
SECRETARY
a.
Attend all
meetings and record all minutes of the Association.
b.
Receive new
Trustee names at Fall meeting, if available, and prepare the Trustee
Roster.
c.
Prepare and
distribute the Executive Board Roster.
d.
Implement
and maintain a record keeping system.
e.
Update the
Standing Rules and Constitution as changes are approved. Keep extra copies of the Constitution
and Standing Rules. Forward each
updated version to Webmaster for posting on WSWPLA web site. Make distribution of updated Standing
rules and Constitution to Executive Board and Trustees.
f.
Send out
dues invoice for the next year to Trustees in December. Send reminder dues notice to Trustees in
January.
g.
Dispatch
correspondence as directed by the President and others.
h.
Notify
Executive Board and Trustees of all meeting dates six weeks prior to meeting,
with reminder notices every two weeks.
Send agendas and necessary documents to attendees at least one week prior
to meeting.
i.
Prepare
minutes promptly after meeting and review with the President. Send the finalized minutes to Executive
Board and Trustees.
j.
Update Past
President’s listing and Champion’s list.
k.
Prepare
information for executive board and trustees meetings.
j. Records must be
retained permanently.
4. TREASURER
a.
Collect dues
and pay expenses in a timely manner.
b.
Attend all
meetings and report status of the budget.
Propose new budget at Spring meeting.
c.
Implement
and maintain the financial records and send a copy to the
President.
d.
Write checks
for tournament winnings and send payout if needed.
e.
Assist
outgoing President and President-elect with budget for following
year.
f.
Write a
yearend report and submit one copy to the Secretary and file one copy in your
notebook.
g.
Accept
copies of communications from committee chairs and/or officers to be mailed with
the sweeps results.
h.
Records must
be retained permanently.
5. TOURNAMENT
DIRECTOR
a.
Set
tournaments for the coming year.
Present tentative schedule at Fall luncheon.
b.
Present all
relevant tournament paperwork to trustees at Spring
meeting.
c.
Determine
the tournament entry fee each year and submit to Executive Board for approval at
Spring meeting.
d.
Copy all
documents to Webmaster.
e.
Collect
money with entries, record and send money and copy of record to
Treasurer.
f.
Prepare and
administer tournaments utilizing the Tournament Pairing Program as outlined in Tournament Guidelines
booklet.
g.
Administer
the blind draw for elimination in case of an overfilled field.
h.
Maintain all
tournament records, including list of eliminated players, on the WSWPLA laptop
computer.
i.
Supervise
all scoring; from entering scores on the computer to posting on sheets and
identifying winners.
j.
Transmit all
players’ adjusted scores directly to GHIN for posting at the close of each
sweeps.
k.
Determine
overall low net and overall low gross of the field for the year and present
trophy at Fall luncheon.
l.
Distribute
finalized payout listing to all Trustees and make report at Fall
luncheon.
m.
Write a
yearend report and submit one copy to the Secretary and file one copy in your
notebook.
n.
Records must
be retained permanently.
1. ASSISTANT TOURNAMENT
DIRECTOR
a.
Serve as an
assistant to the current Tournament Director. Attend and help with the draw, prepare
and distribute tournament results and help at the tournaments whenever
requested.
b.
Email
tournament results to the newspaper as appropriate.
c.
Notify
Trophy Chair of the number of flights in the Championship Tournament as soon as
possible.
d.
Notify
Trophy Chair in October if trophies are needed for Hole in One or Eagle
Award.
e.
Investigate
official reports from Trustees that ineligible players are entering WSWPLA
events and report to the President.
f.
Write
yearend report and submit one copy to the Secretary and file one copy in your
notebook.
2.
SCORING
a.
Attend all
Association meetings.
b.
Determine
ahead of time the best place to set up scoring area and posting of results at
the golf course.
c.
Enter scores
from the score cards into the Tournament Pairing Program for each sweeps. It is at the discretion of the Scoring
Chair and Tournament Director to perform this function at home or location other
than the golf course.
d.
Assist
Tournament Director in determining winners and printing
reports.
e.
Serve on
Rules Committee.
f.
Write a
yearend report and submit one copy to the Secretary and file one copy in your
notebook.
3. ASSISTANT SCORING
a.
Attend all
Association meetings.
b.
Assist the
tournament director as needed with scoring on the Tournament Pairing
Program.
c.
Assist
scoring chair as needed with posting of scores.
d.
Keep up to
date list of volunteers to be called to help with scoring for Tournament
Director and Scoring chair.
4. RULES
a.
Attend all
Association meetings.
b.
At Spring
meeting, read and present copies of new USGA rules as they affect the
Association and member clubs for the coming year.
c.
Attend draws
as needed.
d.
Research
each event for local rules of the hosting course, consult with the Trustee of
the host club, inform Tournament Director and make available to all tournament
participants.
e.
Verify the
Rules of Championship play with the course host committee.
f.
Be available
and have the rules committee available during the
tournaments.
g.
Write a
yearend report and submit one copy to the Secretary and file one copy in your
notebook.
5. SOCIAL DIRECTOR AND/OR WAYS
AND MEANS CHAIR (one or two positions)
a.
Attend all
Association meetings.
b.
Plan and
coordinate the general membership Spring and Fall Trustee meetings and the
Annual Luncheon meeting.
1.
Spring
meeting: location,
refreshments
2.
Fall
meeting: location,
refreshments
3.
Annual
luncheon: location, decorations,
theme, food, door prizes and entertainment if desired
c. Collect money for the Annual Luncheon and record attendance by prepaid reservations.
d.
Notify the
President of Past Presidents and Champions who plan to attend the Annual
luncheon. (A list of all past
presidents and champions should be available from the
Secretary.)
e.
Arrange for
door prizes for the Fall luncheon (ask each Trustee to bring
one).
f.
Hold raffles
or other events at monthly sweeps and
annual luncheon. The money earned
from fundraising will be used as directed by the Executive
Board.
g.
The money
earned from any other fundraising is to be distributed at the discretion of the
Board.
h.
Write a
yearend report and submit one copy to the Secretary and file one copy in your
notebook.
6. PNGA/WSGA
a.
Attend all
Association meetings.
b.
Attend PNGA
and WSGA meetings and keep WSWPLA apprised of happenings and/or any
changes.
c.
Write a
yearend report and submit one copy to the Secretary and file one copy in your
notebook.
7. ADVISOR
a.
Attend all
Association meetings.
b.
Assist or
advise on matters that come before the Board of Trustees.
c.
Invite
current and eligible past champions to compete in State
Championship.
d.
Write a
yearend report and submit one copy to the Secretary and file one copy in your
notebook.
8. WAPL/USGA
a. Attend all Association
meetings.
b.
Attend WAPL
and USGA meetings and keep WSWPLA apprised of happenings and/or
changes.
c.
Set up and
run fund raising tournaments for WAPL if requested to do so. (Funds earned support WAPL
qualifiers).
d.
Write a
yearend report and submit one copy to the Secretary and file one copy in your
notebook.
9.
PHOTO/HISTORIAN
a.
Attend all
Association meetings.
b.
Take
pictures at all events: Board
meetings, sweeps, championship, Trustee meetings and Annual
luncheon.
c.
Create
ongoing highlights in a digital photo album.
d.
Create a
separate digital book/album for the outgoing President.
e.
Write a
yearend report and submit one copy to the Secretary.
10. TROPHY
a.
Attend all
Association meetings.
b.
Research and
present to the Board, trophy selections for the Championship by May
1st.
c.
Do not
purchase or order trophies until the number of flights is confirmed by the
Assistant Tournament Director.
d.
Purchase
following awards for presentation to the winners at the Fall
luncheon.
-
Low Gross of
the Year
-
Low Net of
the Year
-
Holes-in-One
-
Eagles
-
Club with
Most Winnings for the Year
e.
Obtain
perpetual championship bowl & tray from previous year’s champion by July
1st to display at the host club during the State
Championship.
f.
Obtain
perpetual trophies from the current champion for display at the Fall
luncheon.
g.
Write a
yearend report and submit one copy to the Secretary and file one in your
notebook.
12. WEBMASTER
a. Attend all Association
meetings.
b. Maintain the WSWPLA
web site by keeping all information current.
c. Renew domain name
(wswpla.com) and the yearly web hosting service.
d. Prepare web site for on-line
voting, as needed.
e. Collect on-line votes, distribute
results to President and Secretary and post on web site.
f. Write yearend report and submit
one copy to the Secretary and file one in your notebook.
Revised with
Changes Adopted at